The logistical organizer is:

Ordona Street 7/XIV, 40-164 Katowice, Poland

VAT ID: PL6340130006, REGON: 278281124

Registered in the Central Registration and Information on Business (CEIDG) maintained by the Minister responsible for economic affairs

Tel.   +48 32 253 00 69

Email:   office@emf15-katowice2025.org,

Hereinafter referred to as the “Organizer”.

The Organizer has been entrusted with handling the registration of participants for the event.

These Terms and Conditions constitute an integral part of the event registration process and apply to all participants.

The official Event website is: https://emf15-katowice2025.org/

To participate in the Event, Participants must:

1. Register via the registration form available on the Event website, ensuring all required fields are accurately completed.
2. Submit payment as indicated on the Event website. The payment reference should include the Participant's full name and unique registration code provided in the Preliminary Registration Confirmation.

Registration is considered complete when a confirmation message appears on the website after form submission and is sent to the email address provided (Preliminary Registration Confirmation). If no confirmation is received, the Participant should re-submit the form or contact the Organizer at office@emf15-katowice2025.org.

The Preliminary Confirmation is not the Final Confirmation of Participation. Upon receipt of payment, the Organizer will send a Final Confirmation, authorizing participation in the Event. This Final Confirmation will be sent via email no later than 7 days before the Event start date or within 2 days of payment for late registrations.

The Organizer reserves the right to deny participation if a Participant lacks the Final Confirmation or does not meet the requirements of the selected registration category.

Group booking

Please contact the EMF-15 Office at office@emf15-katowice2025.org to request a group booking template. Along with the template, the EMF-15 Office will provide further details and instructions to ensure a smooth booking process.

After completing the online registration, each participant will receive an initial email confirming the booking, followed by a separate message containing payment instructions. Payment can be made either via bank transfer or through online payment using imoje (including MasterCard, Visa, Apple Pay, and Google Pay). Upon successful payment, the participant is officially entitled to take part in the conference.

Details regarding event participation fees and payment terms are available on the official event website.

An invoice will be issued by the Organizer by the end of the month in which payment is received and sent either electronically or by post to the address provided during registration. VAT at the rate of 23% will be added in accordance with applicable tax regulations, based on the invoice details provided by the participant in the registration form.

If the participant requests an invoice issued to a private individual, the payment will be promptly registered on a fiscal receipt. Invoice corrections may only be made upon written and justified request by the buyer. Changes to the type of buyer (e.g., from individual to company) are not permitted.

Pro forma invoices are available upon request by contacting: office@emf15-katowice2025.org.

To cancel participation, the Participant must notify the Organizer by email at office@emf15-katowice2025.org.

1. If cancellation is received by 31 July 2025, full fee minus bank charges will be returned.
2. Cancellations received after 31 July 2025 or non-attendance will result in the full fee being charged

For refunds, the Organizer has 60 days to process the refund from the date the corrected invoice is provided to the Organizer's correspondence address.

Name substitutions are permitted at any time, subject to a €50.00 administrative fee. Please contact Business Service Galop via email office@emf15-katowice2025.org to arrange any name changes.

Business Service Galop is liable to the Consumer and the Entrepreneur with Consumer Rights for any lack of conformity of the Goods with the sales contract that exists at the time of delivery and becomes apparent within two years from the moment of delivery or the expiration of the Goods' minimum durability.

Business Service Galop is liable to the Consumer and the Entrepreneur with Consumer Rights under the terms specified in the provisions of the Act of May 30, 2014 on consumer rights (Journal of Laws of 2022, item 2337).

Complaints must be submitted by Participants via email to office@emf15-katowice2025.org within 14 days of the Event conclusion. Complaints submitted after this period will not be considered.

If the participant is a consumer under section Article 2, point 1 of the Consumer Rights Act of 30 May 2014, which is based on the EU Consumer Rights Directive (2011/83/EU), the following applies:

Right of withdrawal

Right of withdrawal The Buyer (Consumer and Entrepreneur with Consumer Rights) has the right to withdraw from the contract in writing without providing any reason within 14 (fourteen) days from the date of the contract conclusion, pursuant to the Act of May 30, 2014 (Journal of Laws of 2014, item 827 as amended). In the event of written withdrawal from the contract, the Client is obligated to return the goods within 14 (fourteen) days.

The right mentioned above also applies to a natural person – Entrepreneur with Consumer Rights, entering into a contract directly related to their business activity, provided that the content of the contract indicates that it does not have a professional character for that person, particularly arising from the subject of the business activity carried out by them, as made available in accordance with the provisions of the Central Registration and Information on Business (CEIDG).

The period of withdrawal is deemed to have been observed if the declaration of withdrawal is dispatched within the period. The declaration is to be sent by post to Business Service Galop with its registered office in Katowice 40-164 at 7/XIV Ordona Street, or by email biuro@kongresy.com.pl.

Consequences of withdrawal

In the event of withdrawal, any performance received by either side is to be returned and any uses are to be surrendered. Obligations for restitution of payments made are to be met within a period of 30 days. For the participant, the period begins with the dispatch of the declaration of withdrawal, for Business Service Galop it begins with the receipt of the declaration.

If the Event is canceled due to reasons attributable to the Organizer, payments will be refunded to the bank accounts provided by the Participants. If the Event is canceled due to reasons beyond the Organizer's control, the Participant is not entitled to compensation or a refund of participation fees or costs for additional services ordered.

The Organizer may change the Event’s date or venue without prior notice. All disputes arising from participation will be settled by the court having jurisdiction over the Organizer’s registered office.

By submitting the registration form, the Participant accepts the terms of this Regulation and agrees to adhere to the venue's rules and any additional agreements made between the Participant and the Organizer.

The Participant consents to the free recording, use, and distribution of their image and voice captured by the Organizer during the Event for reporting purposes. Such material may be used in all forms of media (e.g., Internet, press, radio, television) and reproduction methods without geographic limitation. This consent is irrevocable.

During the Event, Participants are required to comply with the internal regulations of the venue. For matters not covered by this Regulation, the Civil Code shall apply. Personal data provided in the registration form are subject to the Act on Personal Data Protection (August 29, 1997).

The Organizer is not liable for any lost, damaged, or stolen items belonging to Participants, who are solely responsible for any damages they may cause.

Should one or several provisions of these conditions of participation become invalid or contain a loophole, the contractual parties agree to amend or substitute the invalid or incomplete regulation with statutory regulations or with a valid regulation as close as possible to the purpose of the invalid regulation. The validity of the remaining provisions shall remain unaffected.